The Arabian Horse Archives, Inc., began with a planning group in 2012. The group established a vision for the organization, a mission statement, and set up a working group to start a trial website showing how the material might be presented to the public. Beginning with funds donated by the Arabian Horse Owners Foundation (AHOF, now disbanded), Al Khamsa, Inc. (Al Khamsa is another 501(c)(3)), Illinois Al Khamsa, and ARAB INC, all organizations with an interest in the history of the Arabian Horse, the website was completed.
In June of 2017, the Arabian Horse Archives, Inc. was incorporated in the state of Arizona, bylaws were approved, and the IRS approval letter was received, effective back to June 1, 2015. A founding Board and a financial officer was chosen in August of 2017. Board meetings have been held, primarily on a monthly conference call schedule, but also via email.
The trial website was removed, and a new, independent and more robust website set up as https://arabianarchives.org. The process of digitization and website presentation began, and people began donating materials to the the Arabian Horse Archives, Inc. Advice from the International Museum of the Horse and the International Library of the Horse, both museums at the Kentucky Horse Park in Lexington, KY has been of great importance to the the Arabian Horse Archives, Inc. See attached letters of support.
Corporate Standards: Library of Congress digitization standards were approved for proceeding with Archive digitization. A Deed of Gift form was created, to guarantee that donors could maintain control over their material, and to allow them to keep some donated material private for a fixed period of time. Copyrights are observed, and material not in the public domain is approved for publication on the website only with permission of the copyright holder.
Environmental Impact: The goal of the Archives is: digitize and make available as much of the global history of the Arabian Horse as possible, and to do it with the smallest environmental footprint possible.
Outside of one planning session in 2012, and one planning session done during a meeting of another organization, all meetings of the Board have been done by email or by telephone conference call.
There may come a time when physical space may be required for some items, and in this case, the plans are to work with an existing institution, rather than to create a new facility from scratch.
The the Arabian Horse Archives, Inc. will follow the following steps in advancing our mission to identify, preserve, and protect archival materials relating to the history of the Arabian breed, and shall strive to build an accessible database listing all such materials, and facilitate their preservation.
Online Google files have been created to keep track of people and collections of interest:
Per Person: Contact information per individual, as well as brief summary of what is in their collection and its structure, or their specialty that might be useful to the the Arabian Horse Archives, Inc.
Per Collection: List of collections being tracked, ranked by scarcity — vulnerability — type (book, document, photographs, art, artifact, film) — organization level — collector cooperation.